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Resume Database Searches (Local Database Subscription)

Last Updated: Jun 17, 2013 08:52AM EDT

RecruitMilitary Database Manual for Employers (Local Database Subscription)
Welcome to the RecruitMilitary Database and Job Board! Please use this manual as a guide to navigate through our database of exceptional veteran candidates. Should you have more specific questions or need assistance beyond what this manual can provide, please do not hesitate to contact our Online Support Team by phone at (513) 677-7670 or by email at support@recruitmilitary.com.

Getting Started
Accessing the Database & Job Board
To access RecruitMilitary’s resume database and job board, go to the homepage http://recruitmilitary.com.
  You will see a green button that says .  This is where you would enter your email address and password information to log into the database.
 

Forgotten Username/Password
I can’t remember my password.
If you forgot password, visit: https://board.recruitmilitary.com/password_resets/new to resent your password. Enter your email address and click the “Reset Password” button. You will be sent an email to your email address with instructions and a link directing you to reset your password.
 

I can’t remember my username or password.
Your username is the email you signed up with or were given in your login credentials. You can reset your password by visiting our password reset page and entering your email address in the form. We will send you an email with a link to a page where you may reset your password. Please be sure to check your spam/junk mail folder in case the email doesn’t arrive in your inbox right away.
 
 
The Employer Dashboard
When you log into your account at RecruitMilitary.com, you will be taken to your employer dashboard. From your dashboard, you can easily access the candidate search, as well as view your recent job postings, recent applicants, recently viewed candidates, saved searches and folders at a glance. You can also easily access information on your users and account from the top toolbar.

 
Recent Job Postings
You can find the 10 most recently posted jobs on the Recent Job Postings tab. From this tab you can see at a glance the number of views and applicants for your recent job postings. When you click on the number of applicants, you will be taken to a page that lists the applicants by name.  From there, you can click on a candidate’s name and you will be taken to their profile.  On a candidate’s profile, you can download their resume and view their contact information, military background, education, work experience, and other relevant information.
 
By clicking on the activities icon – the little gear wheel located to the left of ‘views’ – you can manage your job posting.  From here, we can ‘edit job,’ ‘clone job,’ deactivate job,’ or ‘view applicants’.
 
 
 
 
Recent Applicants
Candidate profiles are also accessible through the Recent Applicants tab.  Candidates who have recently applied for a job that your organization posted will be automatically saved to this folder.  This feature provides quick and easy access to your applicants.  
 
 
Recently Viewed Candidates
When you run a search on our database and view candidate profiles, it will automatically save the most recently-viewed candidates to this folder.  This is a great time-saving feature, as you can go back to this folder and easily have access to the candidates you recently viewed.  
 

Saved Searches
When you run a search on the database, you have the option to save to run it again in the future.  Your saved searches are stored under this tab and you can choose to run them whenever you like.  When you opt to save a search it will ask you “Do you want to receive a daily email of new candidates that match this search?”  Select “yes,” to have the system notify you when a new candidate registers for our job board who meets your search criteria. 
 
This is a great recruiting tool since you will have immediate notification of new candidates who match your search criteria.  You can also choose to receive emails by checking the box that says “enable email notifications.”

 
 
 
 
Folders
Our last tab on the right is our “Folders” tab.  This feature is for your organizational purposes.  You can create folders and save candidates to those folders for future efficient viewing.
 
You can also access your folders from the toolbar at the top of the page.
 
 
 
 
 Account
The Account tab is where you can find information about your Job Posting License and your Resume Search License.  You can also track your activity on the board by using the “My Recent Activity” feature.  “My Recent Activity” will track such things as number of jobs posted, searches performed, and profiles viewed for each user within your organization. You can find this tab by clicking on “Account” located on your top toolbar.  
 
Users
You can view all users on your account, as well as add additional users to your account on the Users tab. You can find this tab by clicking on “Users” located on your top toolbar. If your purchase included job postings, you can add a new user to be able to post jobs without the need to purchase an individual license for that user.
 

 
To add a new job posting user
·         From the top navigation click Users
On the User’s screen click the “Invite a user” link.
·         Enter the new user’s: First Name, Last Name, and Email Address
·         Click: Send Invitation
An invitation will be sent to your new user’s email address with instructions to sign-in.
 
 
 
 
 
Job Postings
There are two ways to post a job to the Job Board – manually or through a feed.  We accept job feeds from your ATS (applicant tracking system) or directly from you. If you would like to add a feed to your account, please contact your account executive. Select the ‘Job Postings’ tab from the top bar to access your job postings.

On the Job Postings tab, you can use the pull-down tab at the top of the page to view all of your organization’s active, inactive (or deactivated), expired, and drafted jobs. You can also use the search box to find a specific job posting.

Posting a New Job
To post a job manually, go to the Job Postings tab, where you can see all the jobs your organization has posted.  Just like on the dashboard, you can see information such as the number of views your job has received and how many applicants you currently have for each job posting.  Again, candidate profiles and resumes are accessible by clicking on the number of applicants and then by selecting the candidates’ names from the list that populates.
To post a job, click on the green button that says “Post a new job”.
 
 
You can also post a new job from the Employer Dashboard. Click on the green “Post a new job” button on the Recent Job Postings tab.  
Once on a new job posting, begin by filling out the Job Title for the position. The Job Title is required. If your organization has an Applicant Tracking System (ATS), you may also want to include an Internal Reference Number. The Internal Reference Number is optional.
 
Next, complete the Description section of the job posting. This is where you can include a brief description of the position, as well as requirements and qualifications for the position. The Description is required.
 
 
You can select whether the position is Full-time, Part-time, Contract, Internship, or Seasonal/Temporary. You can select as many categories apply to the position. This is optional.
 
Next, select a city/state or zip code for the location for the position. If you have the same position open in two locations, we encourage you to create a separate job posting for each location. The location is required.
 
You can include a salary range for the position. Although this field is not required, we encourage you to include a salary range, as positions in the military are based on pay grade. You do not have to include a specific salary.
 
You can then tag your job posting with as many categories apply to your position. Use the Control key to select more than one category. We encourage you to include at least one category. This is optional.
 
 
Lastly, complete the Contact Information section. If your organization has an ATS, we encourage you to include an Apply URL to link the job posting on RecruitMilitary’s Job Board to the job posting on your organization’s website. You can also choose to include your name and email address on the job posting by checking the boxes below your name and email address. If the contact person for the job posting will be someone other than yourself, you can change the name and email address to the contact person.  
Once complete, click on the Post New Job button. You can also choose to save your job posting as a draft to post at a later date. Your job posting will be on the RecruitMilitary Job Board for 30 days.
 
 
If you chose to save your posting as a draft, make sure to click on the publish button for your posting to be live. This can be done from the top of the job posting or from the gear wheel next to the posting name.  
 
Managing Your Job Postings
You can manage your job postings by using the Edit Job, Clone Job, Renew Job, Deactivate Job, and Publish Job functions. You can edit the job posting, clone the job, renew the job if it has expired, deactivate the job if the position has been filled, publish the job if it has been saved as a draft, or view the applicants by clicking on the activities icon (the gear wheel located to the left of ‘views’ on the job posting), or at the top of each job posting.
   
 
Edit Job
All job postings can be edited as many times as you like. To edit a job, select ‘Edit Job’ from the activities icon or the button at the top of a job posting. When finished, make sure to select ‘Save Changes’ at the bottom of the job posting.
Clone Job
The ‘Clone Job’ function is great to use when you have openings for the same position in different locations. Because of the geo-mapping function in the job posting, having more than one location in the City, State or Zip field will not map the job posting correctly, and therefore will not show up correctly when candidates are looking for jobs in a specific location. To clone a job, select ‘Clone Job’ from the activities icon or the button at the top of a job posting. Make the necessary edits to the job posting to distinguish it from your other postings and select ‘Post New Job’ located at the bottom of the job posting.
Deactivate Job
If a position has been filled before it expires on the Job Board, you can choose to deactivate the job posting. It is not necessary to deactivate jobs if you have a feed. To deactivate a job, simply select ‘Deactivate Job’ from the activities icon or from the button at the top of a job posting. You can find all deactivated job postings by selecting ‘inactive jobs’ from the pull-down tab located at the top of the Job Postings page. To reactive a job posting, select ‘Renew Job’.
Renew Job
You can renew a job by selecting ‘Renew Job’ from the activities icon or the button at the top of a job posting. To renew multiple job postings, go to the Job Postings tab. Check the box to the left of the job posting title for each job posting you want to renew. To select all job postings on a page, check the box next to ‘Title’ at the top of the page. Click on the ‘Renew Selected Jobs’ button located at the bottom of the page. While you cannot specify an expiration date for a job posting, you can choose to deactivate a job before its expiration date.
Publish Job
When posting a new job, you may have opted to saving the job as a draft. All drafted job postings are not visible on the Job Board. For candidates to be able to find your job, you must publish the job posting. If you previously saved a job posting as a draft and notice that there is no traffic to your job posting, you may want to check that the job posting has been published. To publish a job, select ‘Publish Job’ from the activities icon or the button at the top of a job posting.
 
Job Views & Applicants
If you have selected to include an Apply URL in your job posting to redirect candidates to your Applicant Tracking System, a candidate will be redirected to that URL when the click on the ‘Apply Now’ button. All jobs from a feed have an Apply URL. If you have not included an Apply URL in your job posting, an email notification will be sent to the contact email for that job posting. The email notification will include the name of the candidate (with a link to their profile) and the name of the job they applied for (with a link to that job posting). Also included is the candidate’s profile with their contact information, and a link to download their resume if they have included one in their profile.
As an employer, you cannot see the ‘Apply Now’ button, to avoid any accidentally applying for your or another organization’s job posting.  
From the Job Postings page, you can see very quickly the number of views your job has had and the number of applicants you have to the posting. You can also view this information from your ‘Recent Job Postings’ tab on your Employer Dashboard.
 
 
To access those candidates’ profiles and resumes, click on the number in the Applicants column.  
When you click on the number of applicants, you will be taken to a page that lists the applicants by name.  From there, you can click on a candidate’s name and you will be taken to their profile.  On a candidate’s profile, you can download their resume and view their contact information, military background, education, work experience, and other relevant information.  
You can also view all applicants for a job posting by clicking on the number of applicants at the top of a job posting. This will take you to the same page as above.
 
 
 
 
 
Database Searches
RecruitMilitary Search Tips
RecruitMilitary supports the use of Boolean search terms that allow the searcher to access additional capabilities of the RecruitMilitary search engine. These search tips can be found below the Keywords search box on the Candidate Search page.
Example Search Filter Description
Accounting AND Quickbooks Include Term If a common word is essential to getting the results you want, you can include it by putting “AND” in front of it.
Management OR Consulting Either Term Include results that contain either word. This is useful for searching for different words with similar definitions.
Sales NOT Retail Exclude Term You can exclude a word from your search by putting “NOT” immediately in front of the term you want to exclude from the search results.
"User Experience" Phrase Search Search for complete phrases by enclosing them in quotation marks. Words marked in this way will appear together in all results exactly as entered.
 
 
If none of the above search operators are used, a search for marketing data research is a search for marketing and data and research. Results with more matches are scored higher.
 
Basic Search
Click on the Candidate Search Tab and enter your keyword(s) in the Keyword field and click “search.”
 
For a local search license, the location is fixed with the city/state or zip code you specified at the time of purchase. Although the location field is fixed with a local search subscription, you can select the distance radius from the location. You can also use the facets described below to further narrow the search results.
 

 
At the top of the results page, you will see the candidate count.  All the candidates that meet your search requirements will populate here with links to their profiles and resumes. 
 
To drill down your search, use the filtered drilldown menu found on the left-hand side of the Search Results page. 
 
When using the filtered drilldown menu, click on any facets you would like to add to your search.
 
 
To remove a facet, simply click on the gray X next the facet you want to remove.  
 
 
Advanced Search
The Advanced Search is a good function for cases when you wish to perform a very specialized search or drill down by military-specific options.  To begin an Advanced Search, click on “Candidate Search” at the top of the page. Then click on the “Advanced Search” option in the upper right hand corner of the grey search box.

 
Military Branch & MOS
In addition to the Keyword and location fields, you can also search by Military Branch and Military Occupational Specialties (or “MOS Codes”) which are basically job descriptions in the military.  Recruiting by MOS code is a great way to translate military training and experience into the civilian workforce.
 
Work Interests
The Future Work Interests and Previous Work Experience categories are a great way to identify candidates who have a specific interest or experience in your industry or field.  To select more than one attribute in a field, simply hold the ctrl key as you click.
 
Other Facets
You can select a particular education level (or multiple levels) on the Advanced Search.  You have several more military filters as well – Military Pay Grade, Military Schools, and Military Status.  If you need any language competency other than English, use the Language menu.  You can also search out candidates by their willingness to relocate, by the date they would be able to start the position, when they separated (or are separating) from the military, and by most recent activity on the database.
 
Security Clearance
If you need your candidate to have a security clearance, select “Active Clearance” from the dropdown menu.  Then from the menu on the right hand side, you can select a clearance type. 
 
Compensation & Employment Type
In addition, you can search by compensation and by employment type. It is best to use the employment type facet only when searching for anything other than full-time employment.
 
 
At the bottom of the page, you will find your live search count, letting you know how many candidates are currently in your pool.  This will update as you select/deselect specifications.
 
 
 
  
 
Saving a Search
A great function of our database is the ability to set up a Search Agent from a saved search. This will enable you to receive email notifications when new candidates register in your area and meet the criteria of your search agent.
At the top of the search results page, you will see “Save this Search”. Click on “Save this Search” to begin.
 
 
You will then be asked to name your saved search. Check the box that says “Send me a daily email of new candidates that match this search” to receive an email notification every time a new candidate registers on the RecruitMilitary Job Board fitting the criteria of your search agent.  
To modify or remove this search agent, return to the Employer Dashboard. Select the “Saved Searches” tab located below the Candidate Search feature. From this page you are able to View search results, Enable email notifications, and Delete this search.
 
 
 
 
 
 Settings
Under your Settings tab, you can update your Email Preferences, your Personal Information and your Password. You can find your Settings tab on right-hand side of the top toolbar at the top of the page. 

Email Preferences
You can opt out of receiving emails from RecruitMilitary regarding Recruiting events in your area, Newsletters, Surveys, and Product Updates by unchecking the box next to each field. You can also choose to Unsubscribe from all communications. If you have previously opted out of receiving emails from RecruitMilitary and would like to begin receiving emails again, simply check the box next to each field.  
Make sure to click the Save Changes button at the bottom of the page to update your settings.  
 
 
 
Change Your Password
To update your password on your RecruitMilitary account, simply type in a new password and confirm the password in these fields. Your password is case-sensitive.
 
 
Make sure to click the Save Changes button at the bottom of the page to update your settings.  
 
 
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